Our Lady of Victory / St-Malachy

OLV Wardens Meeting

21 January 2010

Administration Activities:
1. Secretary’s Report
  - Financial Statement for 2009 – rec’d from OLV Society (Balance: $529. 62 and OLV Choir Balance: $40.96)
  - Thank you note and photos rec’d from Nicole Charbonneau regarding Volunteer Wine & Cheese evening
  - Donation rec’d from OLV Society for $2,500
  - Donation rec’d from Country 2000 (Doris Berndt-Treasurer) for $200.00 – to be used for fuel
2. Treasurer’s Report
  - Nancy Lanthier – not at meeting

Business Arising from Minutes:
1. Capital Projects
  - Painting of the church interior - Claude expected to start painting in early February
  - Back Door – rectory - Rolly made adjustment to latch. Put weather stripping also. Need to close more tightly.
2. St. Patrick’s Event
  - Try to do before March 19th. Try Friday, March 5th or Sunday, March 7th or Sunday, Feb 28th.
  - Bill still trying to contact Pat Cassidy for additional info.
3. Warden’s/Volunteers
  - Bill to put a letter out advising of Lyall and Agnes as new wardens. We will put out a call letter for volunteers for the various parish duties.
  - Volunteer sign-up sheets for various duties will be posted. (prepare list of jobs: painting, rectory cleaning, window washing, vestments-dry cleaning, bathroom-main level, carpets, etc.)
  - Prepare a list of contacts to volunteer for electrical, plumbing etc.
4. Donations at Funerals
  - Bill has talked to Father Bill on this issue. There is no problem. Donation cards to be placed at the back of the church.
  - Bill will get an estimate to print the donation cards/envelopes.

New Business:
1. Contract – JUST EQUIPPING
  - Renegotiate to $165.00 per month
  - Room Rentals are $25.00 per night, with a provision that a reduced price could be negotiated for extended stays.
  - Practice of Gospel choir – each Thursday
2. Letter to St. Malachy’s – Re: Finances
  - All in agreement that a letter be prepared to Joan Teske, President, Fabrique, St. Malachy Parish – regarding outstanding amounts due. An explanation regarding the outstanding invoice amounts not paid (Invoice #1- $714.00 & Invoice #2 - $651.00 – TOTAL $1,356.00)
3. Events Calendar
  - A calendar for upcoming events to be posted on the website.
  - Website updates required for other items. Ambrose to be contacted. In Fall 2008 – Gail Wallingford & Lyall Campbell volunteered as back-up for the maintenance of the website. They are waiting for overview/training from Ambrose regarding the maintenance of the website.
4. English Speaking Zone Issues (Letter from Father Bill Maravee)
  - Send comments by January 31st, 2010. What are the things that the English speaking zone should provide as a service? Translation, returning calls etc.
Next Meeting: February 18th, 2010