OLV Wardens Meeting 15 April 2010 In Attendance:       Absent:     Opening Prayer: led by Bill Approval of Minutes: Approved by Lyall, seconded by Phil Approval of Agenda: Approved by Phil, seconded by Agnes Administration Activities: Secretary’s Report - Nothing to report Treasurer’s Report - Will be tabled at next meeting Business Arising from Minutes: List of possible projects for volunteers Determine exactly what has to be done on the outside of the church (i.e. small painting jobs etc.) Possible church Benefit It was a possibility that Victor Laurin would drop by to provide details for a future event at the church. Zone Update Improvement has been seen for items for translation (i.e. Easter Message) Follow-up meeting at the end of April/May to review the structure of the English speaking zone. Web Site Changes Should have a brainstorming session. Have a meeting for anyone interested in the website. What other information should we have on the site. (i.e. pictures of events) Hall rentals, family history. Bill will call Ambrose to set up a meeting. Cemetary Updates Continue to put the notice in the Bulletin. If you bought a lot – there is a 10 year period. What about the 99 year lease? Jacques Foucault has a list. We will look at the English families on the list. Engraving update – (plaque in front of church) Bill Newton has a contact person that can do the plaque. (Cost $140- to do sometime in May) Display case in front of church Display pictures of events, parish suppers etc. Phil found a place in Ottawa ($160) – mounted on wall right side entering church. New Business: Spring Supper – May 28th Put notice of supper in church bulletin Raffle – 10 balloon per gift. $5.00 per ticket Ensure that the gifts are evenly distributed among the bundles of balloons for sale Put more people at the gift table to control the giving of the gifts at the end of the sale of balloons. Starts at 4:30, Ken and Phil at Bar, Diane to do the cash Lyall – prepare 200 tickets Susan to coordinate the food for the supper (donations of salads etc.) Bill and Ethel to sell tickets BBQ for raffle Need tank for balloons Ken – weights for balloons Prepare posters for church in Mayo and Friendship Club Pre-supper Meeting – May 13th at 6:30 p.m. (prior to Gospel Choir at 8:00 p.m.) ALPHA - Furnace Alpha will clean furnace end of May early June Talked about changing the thermostat. We will check the bills/statements for the # of liters used for 2009 and 2010 to compare. Gospel Choir Giving a concert on May 13th at 8:00 p.m. Free admission by donations accepted Dan’s transportation Cheque previously $35 will increase to $40. Resolution passed, proposed by Agnes, seconded by Phil. All in agreement. Use of garage Regis can use it – unless Fr. Gyan needs it. Buckingham Volunteer Organization Looking for office space for full time. Could use hall of conference room Next Meeting: May 20th, 2010 Adjournment: Proposed by Agnes, seconded by Phil